Event Management
Events and occasions are an
integral part of human life. We simply cannot bypass them as they touch almost
all aspects of our social existence. Birthday celebrations, social gatherings,
engagements and weddings are events we celebrate at the personal level.
During academic years there are
school events such as annual day functions, inter and intra school contests,
sports day celebrations, followed by college and university level festivals. In
the sphere of work, there are annual general meetings, exhibitions, marketing
campaigns, conferences, product launches and brand development activities.
Other events such as fashion shows, cultural programs, talent hunt shows,
promotional campaigns, religious gatherings and so on also play an important
role in our life.
And what’s more, all of us have
been a part of these events from time to time. We either organize these events
or take part in the show. Either ways we want these occasions to go on as per
our expectations and in doing so we often seek professional help. However, we
do not pay much heed to the people who assiduously put in their effort and
creative talent to make these events memorable and successful. They are the
event managers.
Event management is a
multifaceted activity. Major constituents of this profile include creativity,
meticulous planning, relationship management, advertising and marketing and
much more, all rolled into one seamlessly choreographed process.
Step-by-Step
The very basic qualification to
get into the realm of event management is to be a graduate in any discipline.
However, you must possess certain traits that would help you go a long way in
this industry.
Essential skills include:
Public Relations: to
manage clients, their agents and a vast gamut of professionals you would meet
in the line of your profession
Creativity: from the germ
of the concept to manage an occasion to its final delivery
Marketing skills: to sell
your idea to your clients in order to make their events memorable
Analytical ability: you
must have the knack to solve all sorts of problems and even have the foresight
to anticipate unforeseen issues
Organizational skills: to
carefully plan for tasks for self and for the entire team
Networking skills: this
industry thrives on the shoulders of personal networking and you must have the
ability to utilize it and expand it in your favor
Management skills: ability
to manage time, stress, subordinates, clients, budgeting, risks, situations and
so on
Institutions that offer event
management as a vocational study program are few and far between. Most of these
institutes offer certificate and diploma courses. On the other hand, event
management companies prefer candidates who have earned their qualification in
allied fields such as a degree or a diploma in Public Relations, Tourism,
Hospitality Management, Sales or Marketing.
Start Early
A creative aptitude and the skill
to manage things meticulously are the main ingredients of getting into the
event management industry. These skills can easily be honed especially during
the academic years.
You can start off in this
direction by organizing school and college events such as skits, quiz contests,
cultural meets, annual day functions or sports events. For this, you need to
have the acumen to select an appropriate venue for the occasion, visualize the
décor and the sequence of items as they would unfold in front of the
spectators. Further, you must arrange for an assortment of equipment,
technicians and artists who would make the occasion successful.
A rich experience during these
years plays a crucial role when you select event management as your preferred
profession later on in life.
Is it the right career for me?
Like many other career paths, the
route to a successful occupation in the event management industry is not based
on the foundation of academic laurels and certifications. However, the basic
survival toolkit to get into this profession is both wide and subjective.
Your basic task is to plan and
present an event in a novel way and that too from scratch. For this, you must
possess the quality to think out of the box. Apart from ample creative juices,
you ought to have good planning, marketing, budgeting, negotiation, client
management, communication and leadership skills.
Further, you must have immense
patience and insight to see right into the smallest details of the entire event
management process and always stay focused on your project goals. Good
networking skills, client management, business analytics, time management,
ability to take on challenges, problem solving skills and adjusting to rapidly
changing situations are some other qualities essential for this role.
The mantra for success in this
cutthroat business is to constantly improve upon your existing skills, stick to
your career objectives, avoid complacency and always delight your client.
Job Prospect
There are plenty of jobs in this
industry. In spite of the current global economic slowdown, the event
management industry has continued to grow in leaps and bounds. There are plenty
of events: weddings, birthday parties, talent hunt and reality shows, fashion
and cultural shows, academic and sports meets, religious functions, corporate
events, conferences and so on.
Talented youngsters who want to
leave their mark in this industry have numerous avenues. You can join an event
management company or a media house that specializes in event management
activities. Once you have garnered ample experience you can either start
working in the capacity of a freelancer or event set up your own events
business.
Pay Packet
The pay packet in this industry
varies according to your role and responsibility. It also depends on factors
such as the organization you are working with, the type of clientele your organization
is catering to, your experience, and the city where the firm is located and so
on.
Demand and Supply
There are is an insatiable demand
for professionals associated with this particular industry. As very few
educational establishments offer professional courses for aspiring event
managers, there is a great paucity of experienced professionals in this field.
To fill this gap, the event management business has to acquire professionals
from a vast array of other vocations.
Market Watch
Event management is an industry
that is on the move. An exponential growth in events such as talent-hunt
competitions, music concerts, fashion shows, academic functions, exhibitions,
trade fairs, religious gatherings and the like have fuelled the demand for
talented event managing personnel. The demand for creative and result oriented
event managers is going to continue in the near future.
Off late our country has started
getting more and more media coverage and recognition abroad. Further, the cine
industry has started hosting mega annual events at international venues. This
has greatly improved the scope for people engaged in the event management
industry to try their luck in international market.
Professionals in this field also
get the opportunity to showcase their talent at international events where
delegates from our country participate in cultural festivals and exchange
programs, trade shows, conferences, exhibitions, corporate events and so on.
Positives/Negatives
You get numerous opportunities to
rub shoulders with celebrities from different walks of life be it cine stars,
sports persons, politicians, corporate moguls and so on
You have the satisfaction of
having pulled off grand events with aplomb
You get the thrill of organizing
and managing events from their concept all the way up to their execution
Like other creative pursuits you
will have to put in endless hours of hard work to meet your deadlines
You have to cope up with immense
work pressure to live up to your client’s high expectations
Other than long working hours the
time schedule can frequently be erratic
Different roles, different
names
An organization that is into
event management business offers numerous positions to job seekers. The following
are some of the departments in a typical event managing company:
Public Relations –
managing a vast gamut of people ranging from clients, artists, stage
performers, government officials, public and so on
Promotion and Marketing –
for promoting the image of the organization and also for marketing the event to
the public at large
Brand Development – a
talent pool that is responsible for managing client requirements pertaining to
brand restructuring
Designing – team of
creative people who visualize and then prepare design layouts for the stage,
costumes, accessories and so on
Administration –
department that is responsible for back office and general administrative tasks
Production – team
comprising of media professionals who manage the production and editing of
audio video related media
Printing – department that
takes care of printing all sorts of marketing collaterals and promotional items
Tips for getting hired
Since you would be working in the
service industry and meeting people all the time having good communication
skills helps
Although a graduation degree is
enough to get into an event management firm but qualification in Hospitality
Management, Tourism Management, Public Relations, Human Relationship
Management, and Marketing enhances your chances for getting hired
Keep an up to date portfolio of
all your creative and organizational activities and highlight your achievements
during the selection processIt is not mandatory but desirable to have a
certificate or a diploma in event management from a reputed academy